July 2021 Webinar Series: DOT and HM Compliance
Seminars will be 2 hours each and include interaction and handouts for each registered attendee. Upon registration, the attendee will receive a confirmation, an invitation to the seminar, and all of the handouts for the seminars.
The individual price per session is $85 unless the attendee checks the entire 7 session series rate at $500. The price per session for multiple attendees from the same company will be $75 per session and $450 for the series.
Click this REGISTRATION LINK to register for any of the following sessions.
In this session I will present a free 1 hour introduction to DOT compliance and carrier responsibility. Consider this to be a trial run. Click the link above for a detailed description and to register.
Session #2 – July 6, at 9 am (CST) FACTORS 1, 2, and 6 of DOT Compliance Review
In this seminar I will offer a 2 hour session on three of the six factors evaluated during a full DOT compliance review. This session is focused on setting and screening for your driver qualification standards, conducting the required Alcohol and drug Testing mandates, and monitoring and analyzing accidents. Click the link above to see a detailed description and to register.
Session #3 – July 6, at 1 pm (CST) Reasonable Suspicion Supervisory training
For those of you who have supervisors who need the Reasonable Suspicion training, I will offer this separate 2 hour session for mandatory Reasonable Suspicion Supervisory training on the same day as Session 2 above.
Session #4 – July 8, at 9 am (CST) FACTOR 3: Hours of Service Limits and Requirements
Factor 3 is your drivers’ hours of service records including, Electronic logs (ELD), manual logs, short-haul timesheets and supporting documents.
Hours of service records and limits have always been the DOT’s primary focus during both the roadside inspection and the compliance review. Some studies in the past have estimated that as many as 50% of all accidents could be fatigue related. Fatigue is a serious risk to every driver and the associated training and records can be essential to the driver’s survival. This session is not only applicable to all managers but all of your drivers could use a periodic review. Sign them up and show this presentation as part of their regular driver training event.
- This session will set the foundations for managing your hours of service challenges by providing an understanding of the definitions and exceptions used throughout Part 395 of the FMCSR. We will ensure that the attendees know exactly who is subject to these rules and how to utilize exceptions designed for your operation. Generally, we would not want to do logs if we are not required to; but we have to know exactly what conditions have to be met before we stop preparing them.
- It is management’s responsibility to audit and motivate poor performance to improve. In order to do that, it is essential that all managers and administrative assistants understand how to do logs themselves to effectively audit driver performance. There are 11 mandatory entries on a log page and if not completed properly, the entire log could be in violation. Even with the new Electronic Logging Device (ELD) errors can still be done and must be edited.
- We will look at the physiological needs that we all have for sleep. This is where we see the common practice of “sleeping at the wheel”. Many of us have dosed while driving our cars—driver’s bodies are no different than ours. Without adequate rest, every driver has the propensity to sleep while driving. This is the most dangerous situation in the trucking industry. There is a high probability that a driver will not wake up in time to save their lives or those involved with him in the accident. We will cover the daily and weekly hours limits that all commercial drivers nationwide are subject to. We will also talk about how we can reset these hours or monitor their recap of the last 8 days.
Please click this Registration Link to download and complete the form for the sessions you would like to attend.
Session #5 – July 13, at 9 am (CST) Factor 4: Maintenance Requirements
Factor 4 is a review of your maintenance files. There will be four unique files in maintenance documenting mandatory and systematic repairs.
- “Maintenance Records Requirements” may be the most complicated of all of the files we talk about in the FMCSR. Part 396 mandates four separate files for maintenance related records and retention periods can vary as well. Further complicating this for the motor carrier is the requirement that these records be maintained where the vehicle is either housed or maintained which can easily be an outside vendor shop. Good luck getting ready for an audit if these records are scattered and unorganized. Again, as with logs above, the maintenance requirements can be extensive and the records quite involved.
- The focus during this session will be on the individual vehicle file and its contents. Section 396.3 specifically mandates “systematic maintenance” on all commercial motor vehicles. Push out windows, emergency doors and emergency lights must be inspected every 90 days for buses. Though the DOT does not say what service intervals look like nor what they include, managers must be able to describe the process and these records must prove that they were done on time. The frequency and content of these inspections will dictate the success of roadside inspections and subsequent CSA scores.
- We will cover the requirements for a thorough pre-trip inspection and the subsequent post trips’ Daily Vehicle Inspection Report. This is possibly the most dangerous report from a liability perspective and historically the least understood. The written record DVIR is done after the post trip inspection at the end of the driver’s shift, not after the pre-trip. If a defect has been identified but has been driven before the repair of all “safety defects”, it could result in a large out of court settlement and the DOT classifies it as an acute violation. Your entire maintenance function could fail the audit if these DVIRs are not prepared, monitored every day, and repaired as necessary. The flow of the paperwork can be essential to its proper functionality. Professional drivers will always start their day with a thorough pre-trip inspection of their vehicle/s prior to driving on the road. They should have a guilty conscience if they short cut this process and ask themselves “what critical safety component did I miss which could result in an accident today”. This session will portray the entire process as defined in 396.11 and 396.13.
- The annual inspection requirement is required to be performed for every commercial vehicle (trucks, trailers and dollies) by a certified inspector. We’ll talk about the evidence required on the truck and in your files as well as the certification process for your mechanics.
We will complete the audit covering Factor 5 with two 2 hour sessions which will include a mandatory HM training certificate. Both HM sessions (#6 and #70 are required to meet the mandatory reoccurring training and a quiz must be completed for the required HM Training Certificate. Note: This HM training is required every 3 years for anyone who has anything to do with transporting ANY amount of HM.
Please click this Registration Link to download and complete the form for the sessions you would like to attend.
Session #6 – July 15, at 9-11 am (CST) Factor 5: General HM information
Factor 5 General HM information will be covered in the first session so those who do not need the mandatory HM training will have sufficient information to get ready for an audit. General awareness training will basically prepare the HM employees to recognize when a HM is unsafe or illegal in order to minimize the risk.
Please click this Registration Link to download and complete the form for the sessions you would like to attend.
Session #7 – July 15, from 1 -3 pm (CST) HM Certificate Requirement: Safety, Security and basic Function Specific Training (2 sessions)
- Detailed Specific Function Specific training should be covered by the HM employee’s immediate supervisor. A Function Specific checklist for the supervisor will be included in the training.
- During the registration process for this session I will ask for the attendee’s job functions in order to get as close to the applicable function as possible during the session.
- Reminder: This second 2 hour HM session is necessary to cover required content meeting 172.704 and will include the required test.
Both HM sessions are required to meet the mandatory reoccurring training and a quiz must be completed for the required HM Training Certificate. Note: This HM training is required every 3 years for anyone who has anything to do with transporting ANY amount of HM.
Please click this Registration Link to download and complete the form for the sessions you would like to attend.
If you wish to have a customized training session, please call and we will accommodate your needs.
Obviously, DOT Safety Plus will travel to your locations and present live training can be scheduled. There still is no substitute for live instructor led training. Please call and schedule your on-site visit.